Glossary of Terms
All of the definitions and summary information below should be read in conjunction with the full section relating to these areas within the main sections of the Assessment and Examinations web pages.
Academic Regulations
The regulations which govern all academic provision at the University. Download the Academic Regulations.
APL
This is the Accreditation of Prior Learning and is the process used to assess and formally recognise learning which has taken place in the past. The APL process enables applicants to present prior learning in order to claim credit and, therefore, exemption from part of a course of study.
Appeal
An appeal is a request for reconsideration of a decision made by the University Assessment Board, Progression Board or Committee of Senate. An appeal enables you (where there are grounds) to request that a decision about an assessment outcome is reconsidered.
Assessment
This is the means by which you are judged on and receive an outcome for a module you have studied. There are a number of ways you can be assessed, these include: examination, coursework, portfolio, presentation or viva.
Attendance
This can be either full-time or part-time and related to the number of hours you study on a particular course. Most courses have a specific method of attendance associated with them. It is, however, possible to study on some full time courses as a part time student you would then take the course over a longer period than those taking the course full time.
Clearances
These are the requirements you must fulfil in order to be admitted to a particular course. They may be a combination of previous qualifications, medical clearance, CRB, GTC Suitability Declaration, references or previous experience. The Admissions team for your particular course will have provided information on these as part of your application and acceptance process.
Condonation
Condonement refers to when a failed module mark is overlooked by a University Assessment Board; the failed mark is retained but the credit is given. There are specific criteria which must be met. For further information please see Progression and Reassessment.
Credit
This is the unit of value attributed to any particular module and is used in combination to build up to credit totals required for specific awards. Credit can also be transferred internationally through the schemes such as ECTS (European Credit Transfer and Accumulation Scheme).
CRB
Criminal Records Bureau – a central government database recording police convictions. If you are on a professional course or in contact with those under 18 as part of your study you will be required to be CRB cleared before starting your course or returning from intercalation. The Admissions Office will have discussed this with you during your application process. Students returning from professional courses after intercalation will also have to undergo a further CRB check.
Government website
Home office website
Data Protection
All information held about by you by the University whether in electronic or paper format is held in compliance and in accordance with this Act.
Government website.
Deferral - Course
It is only possible to defer your course during the first two weeks from the start date. This then stops your engagement with the course for this academic year and returns you to being the status of an applicant for the next intake.
Diploma Supplement
A document produced for you at course completion providing information on your course, which allows your qualification and course content to be compared across international boundaries. View our Certificates and Transcripts page or www.jiscinfonet.ac.uk/bologna-process/ds for information on the portability and content of diploma supplements.
Direct Entry
This is where you join an existing cohort of students at higher level or year of study and using credit through APL to allow you to do this in place of modules you would normally have to study on the course itself. Any APL claim would have to be formally recognised and approved during the admissions process.
EC Outcomes
Please see Extenuating Circumstances.
Erasmus
Erasmus is the European Union's flagship educational exchange programme for Higher Education students, teachers and institutions. Read more if you are a current University of Cumbria student who is interested in undertaking an exchange.
Examination
This is a formal timed assessment. The main University exam periods are in January and May, with resit exams in August. See our Examination section.
Extenuating Circumstances
Extenuating Circumstances (ECs) is a phrase which is used to describe serious and exceptional factors outside your control which adversely affected your performance during your study. These factors may have prevented you from attending examinations or other timed assessments or caused you to miss assessment submission dates. You can submit an EC claim to be considered by a panel with regard to your module(s).
Extension of Registration
A mechanism by which you would formally apply to extend the period of your registration. This is for students studying for part time awards who have extenuating circumstances and needs to be formally approved. Contact your local SIP for further information.
External Examiner
External examiners are employed by the University to verify the standards of the University’s awards and to ensure that the assessment process is sound and is fairly and consistently operated in line with its Regulations. More information.
External Student
A student may be deemed an ‘external student’ by the University Assessment Board if they have reassessment above the amount permitted in the academic regulations. Study is suspended for up to 12 months and students will be expected to undertake reassessment during that period in the failed modules. Students still have access to the library and IT facilities and the Academic Skills Service (LISS).
Fitness to Practise
This is a requirement related to registration and employment with a number of professional bodies, further information can be found here, or check our Student Code of Conduct and Adjudication Procedure.
Freedom of Information
GTC
General Teaching Council. This is the professional body for qualified teachers who need to be registered before they can teach. England, Wales, Scotland and Northern Ireland all have their on General Teaching Councils
www.gtce.org
www.gtcw.org.uk
www.gtcs.org.uk
www.gtcni.org.uk
Harvard Referencing System
The system used within the University of Cumbria, please see this page for more information.
Health Professions Council
The regulator set up to protect the public and keep a central register of those qualified and able to practise as health professionals within specified health professions. Their website is www.hpc-uk.org.
ICON
This is the name of the Student Portal, please see our ICON webpage for further information about functionality and information provided by this.
Intercalation
To suspend your studies from your course for a period of time. Please see Changes to your Course for further information.
ISA
Individual Safeguarding Authority. A government agency concerned with the protection of vulnerable adults and children.
Late Submission
Please see information under the Assignments section for further information on submission deadlines.
Leave Of Absence
Level of Study
This relates to the level of study on the Burgess scale and is a standard academic measure and indicator of courses across the UK’s academic courses.
www.universitiesuk.ac.uk/Publications/Documents/Burgess_final.pdf
Malpractice
Malpractice is defined under the University’s regulations as any attempt by a student to gain an unfair advantage in assessment. Examples include cheating in examinations, colluding with other students in coursework, and plagiarism.
Module
One of the units of study which make up your course, each module has specific amount of credit associated with it. Module credit is accumulated on successful completion of individual modules to be presented for eligibility for validated awards.
Module - Core Module
A module which you must take as part of your course.
Module - Compulsory Module
A module which you must take as part of your course.
Module - Qualificatory Module
A module which you are required to complete and pass as an integral part of your course. These modules often have a pass or fail grading and are usually on courses which lead to registration with a professional body.
Module - Elective Module
An elective module is one where there will be a number of modules available and you are able to choose which of these or which combinations of these you wish to study on your course. Not all courses have elective elements.
Module Diet
The module diet is the combination of compulsory and elective modules which are available on your course and from which you will either confirm (if you have no choice and are registered on a prescribed course) or select from if you have elective choices available on your course. The diet will display all the relevant modules in combinations as above totalling the total amount of credit you are required to take in the year of study for which you are registering.
Module Assessment Board (MAB)
These boards review the modules you have taken and the grades you have achieved and make recommendations about your progression to the University Assessment Board.
NHS
National Health Service
NHS Grants Unit
The funding body for those registered on courses leading to professional health registration such as Radiography, Occupational Therapy, Physiotherapy and Nursing.
NMC
Nursing and Midwifery Council – this is the professional registration body for those working and qualified within these professions within England, Wales, Scotland, Northern Ireland and the Islands. www.nmc-uk.org.
PAT
Personal and Academic Tutor
Plagiarism
This is a one of the types of malpractice.
Progress Review
Progression
Students need to achieve a certain amount of credit before they are permitted by the University Assessment Board to continue on to the next level of study.
QTS
Qualified Teacher Status. Where you are fully registered with the GTC and are suitably qualified, having met the necessary criteria, to be employed as a teacher in the UK. Please see GTC as above for further information.
Reassessment
Reassessment is offered when students have failed a module. This gives the chance to resubmit in order to pass and achieve the credit. More information on reassessment.
Registration
The process by which the university collects your information at the start of the academic year and ensures that you are formally enrolled on your course of study. If you are receiving funding from SFE this is part of the procedure you need to compete before the University can notify SFE of your attendance in order to release you funding. You are required to register on your course each academic year. If you are registered on more than one course you will need to register on each course individually.
Registration Period
The normal time period within which you would start and complete your course.
SFE - Student Finance England
Government agency through which higher education students in England apply for funding.
SIP - Student Information Point.
The first point of contact on each campus or site for students for academic information regarding their course of study at the university. Find our more here.
SLC
Student Loans Company is a UK public sector organisation established to provide financial services, in terms of loans and grants, to over one million students annually, in colleges and universities across the four education systems of England, Northern Ireland, Scotland and Wales. www.slc.co.uk
Student Charter
The student charter sets out our commitments to you, makes clear what we expect from you and will work in partnership to achieve.
Student Portal
Also know as ICON (see above).
Suitability Declaration
Students who register on a course which will qualify them to teach need to complete this prior to commencement of their course. The Admissions team will have provided more information on this during your application.
The Teaching Agency
Government agency involved for those working in schools and careers within this area. www.tda.gov.uk
Transcript
This is a list of all modules that you have taken and the grades that you have achieved. You will receive a transcript of results with your degree certificate pack when you are awarded.
Transfer
To change courses or modules that you have registered for.
TRN (also referred to as TTRN)
Teacher Reference Number, your registration number with the General Teaching Council.
University Assessment Board (UAB)
This board reviews students’ progress on your course and determines whether they have met the requirements for progression to the next level of study and for completing students it determines the award outcome, including classification (if appropriate). The University has a two tier assessment process. At the first tier, module marks are presented at the Module Assessment Board (MAB) for consideration. At the second tier, the University Assessment Board (UAB) considers each individual student’s profile of marks.
Validation
The programme validation process is a key mechanism through which the University assures academic standards. The process has been designed to ensure the University meets the precepts set out in the QAA Code of Practice, Section 7.
Waiver
A module may be waived at the University Assessment Board’s discretion, and is normally only in exceptional circumstances. It is when credit is discounted from a student’s profile of marks so that they can be awarded. For further information, please see section F14 of the academic regulations.
Withdraw
To permanently
leave the course you are registered for by completing a form.