Records Management is a systematic approach to the way key university information is created, stored and disposed of. This work is overseen by the University's Records Management Steering Group which is developing guidance and training for staff on key topics such as how long information should be kept for and designing and implementing filing structures.
Records Retention Schedule
The University’s Records Retention Schedule provides guidance to staff on how long different types of university records should be kept for.
Records Management Toolkit
We provide guidance for staff on a range of records management topics, including designing electronic folder structures, naming folders and files and email management.
- Day to day good practice - a checklist of good records management practice
- Leavers checklist - a checklist of records management issues for staff leaving the University.
- Managing email - good practice in managing emails effectively
Shared Area Management:
- Good practice checklist - a one page summary of good practice in managing shared areas
- File structures - guidance on designing electronic file structures
- Template file structure - a template to help you map out your new file structure
- Example file structure - a worked example of a file structure
- Naming folders and files - good practice in the way folders and files are named
- Version control - guidance on ways of keeping control of different versions of key documents
We also recommend staff read the guidance produced by JISC relating to records management.
If you require any further information relating to records management, please contact Helen Linsley, Records Management Officer.