Offer Guidance for Health Courses
Health provision - i.e. Nursing, Midwifery, Occupational Therapy, Physiotherapy, Diagnostic Radiography
If you have any concerns about your application please contact us for assistance: firstname.lastname@example.org
Accepting your offer
You can accept your offer by going to UCAS Track, although you'll only be able to do this after you've received decisions from all of the universities that you have applied to. If you have applied through UCAS you can accept a firm (first) choice and an insurance (second) choice.
If you have applied directly to the university you must abide by the deadlines to reply set within your offer letter.
After you have accepted your place we will send you further information about what to do next, including how to meet the conditions of your offer from Spring onwards.
A small number of applicants each year receive an unconditional offer. This is an offer of a place on your chosen course with no academic conditions or requirements. For example, if you have taken a break between leaving school or college and are applying to university then you will already know your GCSE and level 3 results when you apply enabling us to make you an unconditional offer.
Even with an unconditional offer we still need to see evidence of your qualifications and you must provide these as an admissions check when requested (see below for further details)
Meeting the conditions of your offer
A conditional offer means that you are required to meet certain conditions before beginning your degree with us. Any conditions of offer will be detailed on UCAS Track or if you have applied directly, within your offer email.
A condition may be:
- Getting the required A-level results (or an equivalent qualification)
- Undertaking criminal background and medical checks
- Sending us further information such as references
- Satisfactory clinical visits forms
Completing your admissions checks
If you accept our offer as your firm choice we will contact you from Spring onwards to begin any Admission Checks to meet your offer conditions.
The checks range from proving the qualifications you denoted on your application form (all applicants must do this) to a criminal background check or medical, depending on your course. When we write to you to the start all the checks you are required to complete will be presented.
All checks need to be completed by 31 August for courses commencing in September. At Registration, if you have not completed all admissions checks you may be permitted to attend but will not have access to bursaries and loans which will be withheld until you have completed all outstanding checks.
If you have been offered a place subject to obtaining UCAS Tariff points please read your conditions carefully – For some courses we allow you to make up some of your UCAS points from other UCAS tariff based qualifications outside the A2 (or equivalent qualification) that make up the main of your offer (it will be detailed in your offer if this is applicable).
A Level/BTEC results/Access to HE
If you are currently studying your A levels/BTEC/Access to HE qualifications you do not need to provide these results as we should automatically receive this information from UCAS (If you have applied directly you MUST provide us with this information). Applicants that are studying Access to HE programmes may be asked to provide their transcript by admissions.
If your results are less than the required grade detailed in our offer to you then we may still be able to consider you and the admissions office and tutors will be on hand to discuss your options.
Evidence of Mathematics/English/Science GCSE
If you have applied for a course that requires evidence of passing specific GCSEs (or equivalent qualifications) you will need to provide confirmation of your results in August as we cannot obtain this information from UCAS.
If you have already gained these qualifications you must provide documentary evidence of these.
We would remind you that ALL health students must hold passes at grade C GCSE or equivalent in a range of subjects as outlined below:
- BSc Diagnostic Radiography (English Language, Mathematics, Science)
- BSc Physiotherapy & BSc Midwifery (English Language, Mathematics, Biology or Combined Science)
- BSc Occupational Therapy (English Language)
- BSc Nursing (Mental Health, Learning Disabilities, Child, Adult) (English Language, Mathematics Science / Social Science)
NB the university will not accept Level 2 Adult Literacy or Numeracy, Key Skills or Functional Skills as equivalent to GCSE.
What happens if I can’t find my certificates?
Failure to produce evidence of qualifications which meet entry requirements by the 31 August 2016 will mean that you may not be permitted to register and you will forfeit your place on the course. Access to bursaries and loans will be withheld until you have completed all admissions checks for your course.
If you have lost your level 3 or GCSE certificates you must take steps to obtain replacements without delay (as these can take several weeks to arrive). Here are links to the most common examination board websites from whom you can order replacements.
Disclosure and Barring Service (DBS) Check
This is a criminal record background check, required by law due to the area of work in which you wish to train.
As your course gives substantial access to young people or vulnerable groups, it is a condition of your offer that you undergo an Enhanced DBS check and that we receive a satisfactory outcome to this.
If you are accepting our offer as your firm choice we need to know as early as possible if you have any criminal record to declare: if so, you must submit a self-declaration form to us now. This will enable us to assess your suitability to train in your chosen field.
It is really important that all applicants read our information page (where you can find the self-declaration form). Even if you do not think that you have anything you need to disclose to us, this is a very complex area, so please read this information page to find out more.
Please be aware that you must submit our self-declaration form if this applies to you: declaring a conviction on your UCAS application or during your interview is not sufficient and will mean that this information does not get processed appropriately.
Applying for your DBS check ►
Please note that the self-declaration form is not your actual DBS application/DBS check but is a part of our procedures: we will contact you approximately 4 months prior to course start with instructions for starting your DBS application.
DBS application fee ►
There will be a fee for the DBS application, which you pay online at the time of submitting your DBS application. The fee varies between £52 and £60 according to where you live: this is because where you live dictates your available options for having your identity verified for the purposes of a DBS check.
At the time of writing (October 2015), if you have applied to an NHS-funded course (BSc/MSc Occupational Therapy, BSc Physiotherapy, BSc Diagnostic Radiography, BSc Nursing, BSc Midwifery) and you are a Home/EU student, the NHS will cover the DBS fee but there may be an additional cost (£11) if you opt to have your identity documents verified anywhere other than at a University of Cumbria campus.
If you are an overseas student on an NHS course or transferring from another institution you will be required to pay for the DBS check.
Update Service ►
If you already have an Enhanced DBS check from another role and have registered with the DBS Update Service, it may be possible for you to use this check for your course. This is subject to the check meeting the University of Cumbria’s requirements in terms of matching your area of study. You will be given an opportunity to discuss this approximately 4 months prior to course start when we contact all applicants regarding the DBS application process.
Certificate of Good Conduct
This is a background police or criminal record check from countries other than the UK. As DBS checks can only cover time spent in the UK, applicants who have spent time outside the UK may need to obtain a ‘Certificate of Good Conduct’ of some kind from the country/countries in which you are now living or have lived. A ‘Certificate of Good Conduct’ is a generic term for a police or criminal records check from outside the UK; these will be called something different according to the country.
Please see our overseas criminal records checks information page for further detail on which applicants this affects and advice on obtaining the relevant document.
You will be asked to complete a medical clearance questionnaire which will ascertain your fitness to join the course. This is a confidential form which you must complete and return to the Occupational Health address on the form; please do not send the completed form to the University of Cumbria.
You will receive a link to web content where you will find the form approximately four months before the start of the course. If further medical investigation is required, the Occupational Health Department will contact you directly. Any costs incurred must be met by you.
Please note your offer is subject to having an NHS funded place. Eligibility for NHS funding will be confirmed by the NHS Student Bursaries Unit once you have applied for your funding. To apply go to NHS Bursaries Unit to create your Bursary Online Support Account (BOSS Account).
For BSc Occupational Therapy, BSc Physiotherapy, MSc Occupational Therapy and BSc Adult Nursing we are able to offer places to students who are not eligible for a NHS funded place. If you are not eligible for NHS funding you will be required to pay the overseas fees rate for the course.
NMC Reference (BSc Nursing, BSc Midwifery)
If as part of your offer conditions you have been asked to provide an additional reference which meets the requirements of the NMC (Nursing and Midwifery Council) you will have been sent an e-mail with further information on what you need to do. NMC reference guidance and reference form are available below:
Health Care Experience/Hospital Visit (BSc Diagnostic Radiography)
If your offer includes the above, you must complete this experience/visit and the relevant report/visit form and return to the Health Admissions office no later than 31 July. We will be looking for a satisfactory outcome in order to confirm your place.
Frequently asked questions
Can I defer my place?
Unfortunately we are unable to consider deferral requests for our NHS health courses.
When will I receive information about my start date and welcome week?
If you are starting a programme in September you will receive registration and welcome information from mid-August.
Is there a timetable available?
There will be information regarding registration on course in your welcome pack that you will receive in August. We will put your welcome week timetables online in August for you and draft semester one timetables will be available in September.
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