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Attendance Management


In all professional health care courses there are strict rules about the minimum number of hours of training in both practical and theory experience, in total and by speciality, which are laid down by the UK Statutory Bodies. This means that the University is required to keep records of students' attendance, on placement and in University to ensure that the correct numbers of hours have been completed. This is in order for the student to obtain registration in their chosen profession at the end of the course.

The procedures outlined in this Sickness/Absence Protocol apply to the whole of a student’s course.

Placement Setting Contact

Students must contact their placement setting at least three weeks prior to the start of their placement to introduce themselves. Prior to starting placement students must ensure they are fully aware of the dress code, start and end times of the working day and obtain details of the rota. Students who need to request a particular shift or day off should discuss this with placement staff at this point. Students should be aware that making a request does not mean it will be granted. In the event that students have child/family/caring commitments it is recommended that they contact their placement setting as soon as possible to ensure that sufficient time is available to put appropriate arrangements in place.

It is not possible for students to choose the days or times when they are on the duty rota. The Placement setting supervisor will decide when a student is on the duty rota. It may be possible to negotiate times and days, however this is only possible if the placement provider is able to accommodate the request.

Students should arrive at their placement in enough time to enable a shift handover.

Whilst Students are supernumerary there is an expectation that they will:

  • work the same shift pattern as the placement area to which they have been allocated including some weekends
  • work a variety of shift patterns e.g. early shifts, late shifts, days and nights

In addition Midwifery students will:

  • work 50% of the time with their Mentor.

Supernumerary Status

A students status on practice learning days (placement) is supernumerary i.e. students should not form part of the established staffing numbers for the placement area. In some rare instances students may be required to help out in unforeseen circumstances during placement/supernumerary time. When this occurs the supernumerary/placement time needs to be rescheduled in agreement with the placement area. A student’s supernumerary status will be discussed at every placement meeting with their academic assessor or at every Tripartite Review meeting for apprenticeships.

Students are expected to know their own limitations and always work within their clinical capabilities. There is also an expectation that students begin to work more autonomously as they reach Part 3 and head towards qualifying. In the event that a student feels that their overall learning experience has been compromised and that they have been used as part of the staffing establishment, they must contact the university immediately. Students can make contact;

  • with their personal tutor.
  • with their academic assessor (who may also be their personal tutor)
  • By completing the Incident Report Form

Students Working for Healthcare Employers

For students who are also employed by healthcare employers:

  • EU working time directive must be adhered to i.e no more than 48 hours in a week
  • Staff bank work should not be undertaken during supernumerary practice hours. Doing paid work during placement/supernumerary time may lead to Fitness to Practice disciplinary proceedings.

Attendance Recording

Students must record their time on placement and have this verified by their mentor. The completed time sheet must be submitted to the University. Failure to record time accurately or submit a completed time sheet will result in an unauthorised absence. Students will then be required to make the time up. The method of recording time on placement varies from course to course. The main methods are via the on line PARE system (Online PARE) or by completion of a paper based form.

Students are not permitted to work more than 12hrs, plus breaks.

Students are asked to inform the Practice Educator Facilitator (PEF) if they are being asked to work more than 12 hours, plus breaks, at any time.

Students are not permitted to undertake additional hours each week during their placement to make up any lost time.

Students should approach their Personal Tutor should they have any queries regarding additional hours.

Nursing and Midwifery students will be advised from the end of April if they have any time to make up (additional hours). This time will be undertaken during the August Re-coup/Reassessment period.

Diagnostic Radiography

Midwifery Students

Nursing Students

Social Work Students

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